The Executive Committee serves as the chief administrative authority of the Legislative Assembly and is responsible for advancing the mission, sustainability, and long-term effectiveness of the Association. In fulfilling this role, Executive Committee members are expected to uphold the core duties of NCA governance:

1. Duty of Care: Ensure prudent use of all assets, including facility, people, and goodwill.
2. Duty of Loyalty: Ensure that activities and transactions are, first and foremost, advancing NCA’s mission and Strategic Plan and IDEA Strategic Plan. Recognize and disclose conflicts of interest. Make decisions that are in the best interest of NCA, not in the best interest of any individual EC member (or any other individual or for-profit entity).
3. Duty of Obedience: Ensure that NCA obeys applicable laws and regulations, follows bylaws, policies, and procedures, and adheres to its stated mission, Strategic Plan, and IDEA Strategic Plan.

1. Informational Item: Presidential Updates
2. Informational Item: Executive Director / National Office Updates
3. Informational Item: Council Chair Updates on 2026 Goals
4. Informational Item: 2027 Convention Update
5. Informational Item: Best Practice Guidance for NCA Journal Authors and Editors on Disagreements
6. Informational Item: Indigenous Action Plan
7. Discussion Item: 2027 Virtual or In-Person Leadership Retreat
8. Action Item: NCA AI Task Force Proposal
9. Executive Session: Executive Director Presentation
10. Double Executive Session

INFORMATIONAL ITEM

Presenter: Tina M. Harris, President

Time Allotted: 2-3 Minutes

Overview: Dr. Harris will provide a brief update on current tasks, projects, and discussions.

No EC action is required.

INFORMATIONAL ITEM

Presenter: Justin Danowski, Executive Director

Time Allotted: < 5 Minutes

Overview: Danowski will provide a brief update on current tasks, projects, staffing, and discussions involving the National Office. Written department reports have been submitted below. Please review the reports in advance of the meeting. Due to time constraints, verbal reports will not be presented during the meeting. 

EC Action: Review the reports below.

1. Governance Department Report
2. Conventions and Meetings Department Report
3. Research Department Report
4. Communications and Membership Department Report

INFORMATIONAL ITEM 

Time Allotted: <2 minutes

Presenter: Tina M. Harris

Overview: Harris will provide an update on the councils’ and officers’ 2026 goals. Written reports have been submitted below. Please review the reports in advance of the meeting. Due to time constraints, verbal reports will not be presented during the meeting. 

EC Action: Review the reports below.

1. IDEA Council Report
2. Mentorship and Leadership Council Report
3. Publications Council Report
4. Research Council Report
5. Teaching and Learning Council Report
6. Finance Committee Report
7. First Vice President Report
8. Second Vice President Report
9. Immediate Past President Report

INFORMATIONAL ITEM 

Time Allotted: 10 Minutes 

Presenter: Justin Danowski

Overview: Danowski will provide an update on the current progress of identifying and securing a location for the 2027 Convention and answer questions from EC members. Broader discussions regarding the 2027 Convention that extend beyond site selection will be noted and scheduled for discussion at the August Executive Council meeting.

No EC action is required.

DISCUSSION ITEM 

Time Allotted: 5-8

Presenters:  

Pallavi Guha, Director of Research, Publications, and Professional Advancement
John Sloop, Publications Council Chair

Overview: Guha and Sloop will provide an update on the recently developed Best Practice Guidance for Authors and Editors on Disagreements, which offers recommendations regarding the responsible use of generative AI in scholarly writing and publication processes. The discussion is intended to inform the Executive Committee of current guidance and emerging considerations in scholarly publishing.

No EC action is required.

INFORMATIONAL ITEM

Time Allotted: 10 minutes

Presenter: Julie-Ann Scott-Pollock, IDEA Council Chair

Overview: Scott-Pollock will provide an update on the action plan. Please see the IDEA Council Report (above) for their recommendations.

Items for the EC to consider: 

• What principles and commitments should guide NCA’s approach to Indigenous engagement and recognition at the Annual Convention and other NCA events?
• What roles, responsibilities, and resource commitments are appropriate to ensure the sustainability and effective implementation of this work across the Association?

No EC action is required at this moment.

DISCUSSION ITEM

Time Allotted: 20 minutes

Presenter: Justin Danowski

Overview: Danowski will lead a discussion on the format of the 2027 Leadership Retreat and its budget implications. The Executive Committee will need to determine whether the retreat will be held in person or virtually, as a decision is needed soon to secure an appropriate venue, if applicable.

Items for the EC to consider:

• What format for the 2027 Leadership Retreat best aligns with the Association’s goals for leadership development, engagement, and stewardship of resources?
• What factors should guide the Executive Committee’s decision regarding the structure and delivery of future leadership retreats?

No EC action required at this moment. The EC will take a vote in the August meeting.

ACTION ITEM

Time Allotted: 20 minutes

Presenter: Pallavi Guha, Director of Research, Publications, and Professional Advancement

Overview: Guha will present a proposal to establish an NCA Generative AI Policy Task Force to develop recommendations for the use of generative AI across convention submissions, publications, peer review, and research grants.

Items for the EC to consider:

• How is the increasing use of generative AI affecting NCA’s members and scholarly activities, and what implications does this have for the Association’s standards and practices?
• Does the proposed task force structure, scope, and timeline provide an appropriate mechanism for developing recommendations?

EC Action: Review the proposal. Determine whether to establish the task force.

Governance Policy: No more than three Task Forces will be approved in any one fiscal year. A proposal for a task force must be officially sponsored by one of the eligible proposers and submitted through the process outlined by the National Office, including opportunity for review by EC members and other Council or Committee Chairs, as appropriate. The EC must officially vote on the proposal. Proposals that are approved by the EC then formally are designated and reside under the official oversight of the National Office, regardless of who served as the official sponsor. A Task Force is expected to hold its first meeting no later than three months after the EC’s vote to approve its creation.

Motion: Move to establish the NCA Generative AI Policy Task Force.

Presenter: Justin Danowski

Time Allotted: 20 minutes

As needed.

NCA will reimburse you for:

1. Travel to destination (coach class airfare, airport parking, mileage ($0.70 per mile), or train)
2. Ground transportation between airport and hotel (taxi/Uber/Lyft)
3. Parking

Requests for reimbursement must be made using the NCA Reimbursement Form within 30 days of travel and should be sent to Pene Durham at NCA-payables@bill.com. Receipts are required to support all reimbursements.

Strategic Plan

IDEA Strategic Plan

Bylaws

Executive Committee

2025

• February (Minutes)
• May (Minutes)
• June
• July (Minutes)
• August

2024

• November
• October
• August
• June

Legislative Assembly

2025

• April

Drafts of EC meeting minutes to be added to the consent agenda for a future EC Virtual Meeting:

August 1-2, 2025
September 10, 2025
October 8, 2025
November 12, 2025
November 19, 2025
December 10, 2025
February 4, 2026
March 18, 2026
April 22, 2026